Want to optimize how you manage Business expenses with your Employees?

With CotoPay, we want to change how Business Spends are done and help bring savings to your business!

Schedule Demo
Business expense management

Give your employees UPI-enabled digital vouchers which can be either locked at a Category level or even at a specific merchant of your choice, be it for Food, Fuel, Travel, Accommodation, Telecom or Health & Wellness. Another added advantage is that these vouchers can be issued instantly to each employee’s mobile number without any onboarding documents or KYC needed from them!

Employees continue using the same UPI experience they already use today. The voucher automatically appears within the employee’s existing UPI app when a relevant merchant QR code is scanned, creating a seamless payment experience without any additional app downloads or training.

For businesses, this means better control over how money is spent, improved visibility on spends across employees and categories, real-time tracking, complete transparency and traceability of transactions, simplified digital reconciliation, reduced misuse of funds, and faster settlement of employee or operational expenses.

What makes it different from a regular UPI transaction?

Money never leaves your Bank Account till the time the transaction is done by your user at the relevant merchant! The voucher amount gets blocked in your account and gets deducted once the actual transaction is done. Regular UPI transfers money. UPI Vouchers control the intent of money.

Business Expenses Simplified!

Join Bharat's smartest payments platform to manage & save on your Employee’s Business Spends!

UPI Digital voucher for Business spends
Let us understand this with an example!

For example, if you want to issue a generic Meal voucher to your employee Ankita, then you will have the option to either restrict the redemption across all merchants selling Food items or across all outlets of Chaayos in India or even at Chaayos, Cybercity.

The vouchers can be multi-redeemable and come with a time validity of up to 1 year. As soon as the employee scans a QR code of a Food outlet and makes the transaction from their UPI app, the business admin receives all the information digitally, be it merchant details, time of transaction, transaction amount!

How can you issue & redeem this UPI voucher?

1
Onboard your business with Cotopay
2
Add User's Name and Mobile Number. Issue UPI Voucher
3
Voucher Amount Gets Blocked in Company Account
4
User Receives Voucher on Existing UPI App
5
User Activates the Voucher
6
User Makes a Payment at an Eligible Merchant
7
Meal voucher automatically pops up right below their Bank Account
8
User enters the PIN
9
Transaction Is Completed Securely
10
Complete Visibility instantly on the spends done
How to issue & redeem a UPI Digital voucher for Business spends

Benefits of UPI Voucher

All your spends in 1 platform

Nationwide Discounts for Business

Centralized Expense Management

Prevents Expense Theft & Fraud

Prevents Expense Theft & Fraud

Custom control for Business Owner

Complete Control and Visibility

Maximum visibility for Business

Seamless Digital Reconciliation

What makes Cotopay better than Expense Management Cards?

Yes, expense cards do exist through which the purpose of the spend done can be locked but the entire shift is of the Form Factor of payment! All of us have become so used to making transactions from our UPI apps on our mobile phones directly which eliminates the need to carry physical cards or download a new app to do spends via a digital card.

The redemption network of QR codes vs POS machines accepting card payments is heavily in favour of QR codes which are omni-present even at the smallest of merchant outlets these days. It is a direct debit payment acceptance for the shop owner and the employee need not do the expense out of their pockets or worry about filing for reimbursements and storing bills to show as proof to the company!

With Cotopay, a beneficiaries KYC is not needed as all vouchers get issued to their mobile number which is already linked to the existing UPI apps installed on the employee’s phone. Any employee, who may be even part-time or contractual can also get onboarded seamlessly without any processes or joining fees.

So, let us make your Business spends as seamless as your personal UPI spends!

FAQs

Cotopay offers complete pricing transparency with no hidden fees, unlike many traditional prepaid card solutions that often charge setup, maintenance, or transaction fees. Our simple model ensures companies only pay for actual usage, making Cotopay a cost-effective, predictable and transparent expense management platform.

At Cotopay, we believe in enabling flexible, seamless spending for business purposes without transaction caps, ensuring that project execution is never hindered. We will not impose any hard limit on the number of transactions employees can perform but there is a voucher cap of ₹50,000 per voucher by NPCI as of now.

Firstly, a company’s amount is only blocked in their own Bank Account and not transferred to the beneficiary’s account when the voucher is issued. This gives the company complete control to revoke or cancel a voucher whenever they want to. Secondly, unspent balances on the voucher do not expire like normal vouchers or gift cards. The money gets unblocked and automatically reflects back in the company account upon expiry or if full/partial amount is unused.

Yes, Cotopay enables granular expense management at the project level through an analytics dashboard. This makes it possible to manage and control business expenses incurred either on a project or in a particular expense sheet.

Cotopay is built to seamlessly scale with your organization’s growth. Whether you onboard 50 or 5,000 employees, our platform supports automated onboarding, bulk voucher issuance, and centralized control, ensuring friction-less expansion. Further, the pricing charged at an employee level also reduces as you onboard more employees with us.

Absolutely! Cotopay offers customizable approval workflows to match your company’s internal policies. Managers can review, approve, or modify voucher requests before disbursement, ensuring tight control and compliance across expense flows. We can modify our systems to suit each company’s guidelines and regulations.

Yes, every client gets a dedicated account manager from Cotopay who will assist you with any challenges you face in your expense management journey. We can also cater to any specific need or requirement of our business partner if needed.
FAQs for Business expense management